Minutes of the Board of Finance meeting held on Tuesday, August 19, 2008 at 7:30 p.m. at Christ the King Church Parish Center.
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Present:~ Regular Members:~ Andrew Russell, Wayne Devoe,
H. P. Garvin, III, Christopher Kerr David Woolley
Alternate Members:~ Judy Read, Ruth Roach, Janet Sturges
Timothy C. Griswold, ex-officio, Doris C. Johnson, Finance Administrator
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Absent:~~~~~~~~~~~ Regular Members:~ Mark Diebolt
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Guest: Bonnie Reemsnyder, Selectwoman
Skip Sibley, Selectman
John Forbis, Chairman, Town Hall Renovation Project
Joe Camean, Ct Riverway Trail Proposal
Bob Jose, Chairman, Economic Development Commission
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Mr. Russell called the meeting to order at 7:40 p.m. Since Mr. Diebolt isn’t present this evening a motion was made by Mr. Garvin, seconded by Mr. Devoe to have Ms. Read vote for Mr. Diebolt during Executive Session in his absence. Motion carried.
A motion was made by Mr. Woolley, seconded by Mr. Garvin to enter into Executive Session at 7:45 p.m. Motion carried.
Mrs. Roach and Mr. Forbis joined Executive Session at 8:30 p.m.
A motion was made by Mr. Garvin, seconded by Mr. Kerr to adjourn Executive Session at 9:06 p.m. Motion carried.
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Mr. Russell called the meeting to order at 9:10~p.m.
Board of Finance Meeting August 19, 2008
CT Riverway Trail Proposal
a. DEP Rec. Trails & Greenway Grant Proposal – Joe Camean
Joe Camean, representing the Economic Development Commission, presented a detailed proposal for a CT Riverway Trail. He would recommend the Town apply for an 80% grant which requires an approval from the Board of Finance to fund the 20% town share or $9,180. The grant application deadline is September 1. Mr. Camean outlined some important points about the project.
· The CT River is one of the few major rivers that has no city at the river’s mouth. It has been recognized by the Nature Conservancy as one of the 40 last great places of global ecological importance.
· Shore Rd./Rte. 156 has close public access to the river but the road’s shoulders are not safe for adults or children on foot or on bicycles.
· The proposed Riverway Trail would be a greenway and a blueway that will provide land & water access to the river. It would be fully accessible per ADA requirements.
· It would link town and state boat landings.
· It could provide an economic stimulus to the town.
· The greenway could be extended to support sustainable transportation.
· There is a DOT program called “Pathways Through CT” which includes the Old Lyme scenic overlook (Baldwin Bridge abutment – shown on the map as #102)
· Phase 1 of the project would include the Baldwin Bridge Scenic Overlook to the Lieutenant River
· Phase 2 would connect the Lieutenant River to the DEP marine facility on the CT River.
· Phase 3 would connect the DEP facility to Watch Rock
· Phase 4 would connect Watch Rock to Smith Neck boat launch
· The town would need to spend about $9,200 to complete the initial study on the Trail and the DEP grant would fund about $36,700.
The Board of Selectmen was enthusiastic about the proposal and urged Mr. Camean to request the $9,180 (20% Town share) from the Board of Finance.
After discussion, a motion was made by Mr. Devoe, seconded by Mr. Woolley and passed unanimously to appropriate $9,180 from the Town’s surplus to be added to the Parks and Recreation Contracted Services. Motion carried.
Board of Finance Meeting August 19, 2008
Chart of Accounts
Mrs. Johnson reviewed the Revenues of the Chart of Accounts highlighting the increases and decreases within the various areas. The motor vehicle registration, property tax arrears and property tax current levy did very well this year. The interest should be $271,016. Total Revenue was $632,439 under-budgeted.
Mrs. Johnson detailed the Chart of Accounts. The Town Hall Departments fared well with the end of the fiscal year budget. Under the Town Hall, the telephone, electric, etc., reflected the offices at the marketplace as well. Under Public Works, the fuel expense is up. Fire Protection reflects a rate increase. Police Contract was estimated incorrectly.
Capital Outlay
The Capital Outlay for General Government was reviewed. Town Hall improvements and some furnishings are still being ordered and not invoiced yet. The Town Clerk’s equipment was funded by a grant, therefore, the amount allocated was unspent. Parks and Recreation had a new park fence installed at Cross Lane, however, the Town of Lyme will be billed for half of that expense. Under Information Technology, the document imagining represents the equipment and the temporary students hired to perform scanning of the files. The Capital Outlay for Public Works Projects will need to be carried over as the work on Wychwood and Nottingham Roads is just starting.
Carryovers to FY09
Carryover items include $12,400 for the Tree Commission. Public Works Roads and Projects include Wychwood/ Nottingham road reconstruction and drainage as well as the Portland Road work, totaling $288,000. The evaluation and repair of Rogers Lake Dam carryover is for $74,600. The Public Works Garage Committee is planning to use the $19,000 on repairs and renovations to the garage. The Academy Lane Firedock repair for $30,000 has been ongoing for three or four years and should be settled in FY 2009. Church Corner engineering for $24,100 will be carried over to FY09.
A motion was made by Mr. Woolley, seconded by Mr. Devoe to approve carryover to fiscal year in the amount of $541,460. Motion carried.
Board of Finance Meeting August 19, 2008
Minutes of July 15, 2008
Minutes of the July 15th meeting were reviewed. It was noted that Mr. Diebolt was not in attendance at the meeting.
A motion was made by Mr. Kerr, seconded by Mr. Woolley and passed unanimously to approve the minutes as amended.
The next Board of Finance meeting will be held next Tuesday, September 16th at 7:30 p.m. at the Old Lyme Memorial Town Hall.
A motion was made by Mr. Kerr, seconded by Mr. Devoe and passed unanimously to adjourn the meeting at 10:50 p.m.
Respectfully Submitted,
Michele Hayes-Finn
Secretary
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